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Permanent. Executive Assistant

Job Reference: 688065

As a professional Executive Assistant, you will be a highly motivated, organized and solution-orientated person by nature. Thriving under pressure, you are a genuine people pleaser helping to support senior management with a variety of work-related tasks.

Responsibilities:

  • Liaise with clients, auditors, law firms, investment managers, third parties and colleagues on a daily basis
  • Draft simple legal documents and correspondence 
  • Copy type, photocopy, fax, scan and email, and email documents, arranging couriers as required
  • Organise and maintain Director schedules, travel planning and booking, arrange meetings and conference calls across various time zones
  • Create and distribute board packs as well as prepare board minutes and action meeting points
  • Assist with on-boarding of new clients as instructed and prepare risk assessment forms to ensure compliance considerations are met 
  • Maintain ViewPoint client database and to assist with the on-going task of maintaining the database 
  • Complete Director timesheets and prepare annual/ad-hoc invoices and liaise with clients to ensure payments are made

Qualifications/Experience:

  • University Degree, plus any secretarial/administrative certificate would be advantageous
  • Ideally 3 years of Executive Assistant prior experience
  • Extremely analytical abilities, with excellent attention to detail
  • An understanding of corporate governance, Anti-Money Laundering principles and relevant local regulations and best practices.
  • ViewPoint proficiency required 
  • Excellent communication skills both oral and written
  • Ability to manage multiple projects simultaneously and adapt well under pressure.

Salary: US$55,000-US$65,000 per annum, plus benefits.

If this sounds like a good match for you and you would like to learn more, we would welcome your application. Go ahead and apply.

Apply for this role

Chelsea Flynn
Co-Founder

chelsea@theagency.ky
+1 345 743 1771

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