Permanent. Executive Assistant
Job Reference: 890849
As a professional Executive Assistant, you will be a highly motivated, organized and solution-orientated person by nature. Thriving under pressure, you are a genuine people pleaser helping to support senior management with a variety of work-related tasks.
Responsibilities:
- Respond to internal and external telephone and email enquiries in a responsive and professional manner
- Copy type, photocopy, fax, scan and email, and email documents, arranging couriers as required
- Organise and maintain Director schedules, arrange meetings and conference calls across various time zones
- Prepare offers/forms, documents, meeting minutes and distribute board packs
- Update spreadsheets, databases and inventories
- Complete Director timesheets and prepare annual/ad-hoc invoices and liaise with clients to ensure payments are made
Qualifications/Experience:
- University Degree, plus any secretarial/administrative certificate would be advantageous
- Ideally 5 years of Executive Assistant prior experience
- Extremely analytical abilities, with excellent attention to detail
- Excellent communication skills both oral and written
- Extremely knowledgeable in Microsoft Word, Excel, and Outlook
- Ability to manage multiple projects simultaneously and adapt well under pressure
Salary: DOE plus benefits.
We believe in inclusive workplaces and we are happy to consider any reasonable adjustments that candidates may require during the recruitment process; you will be asked if you require any during the application process. If you’d like to request additional options, please email hello@theagency.ky. If you are interested in this opportunity or would like to hear about similar roles, please go ahead and apply.
Apply for this role
Mary-Clare Treglia
Senior Recruiter
mary-clare@theagency.ky
+1 345 743 1770