Temporary. Executive Assistant

Job Reference: 961712

Our client seeks a highly organized and experienced Executive Assistant to join their business.

An opportunity is available for an experienced Executive Assistant, who will be responsible for ensuring the smooth running of the office, working both on a one-to-one basis with the executives, but also on a wider basis with internal and external clients.

  • Liaise with clients, third parties and colleagues on a daily basis
  • Draft simple legal documents and correspondence
  • Copy type, photocopy, fax, scan and email, and email documents, arranging couriers as required
  • Organise and maintain Director schedules, travel planning and booking, arrange meetings and conference calls across various time zones
  • Create and distribute board packs as well as prepare board minutes and action meeting points
  • Maintain client database and to assist with the on-going task of maintaining the database
  • Complete Director timesheets and prepare annual/ad-hoc invoices and liaise with clients to ensure payments are made


  • Associate Degree, plus any secretarial/administrative certificate would be advantageous
  • Ideally 5 years of Executive Assistant preferably within a financial services firm
  • Extremely analytical abilities, with excellent attention to detail
  • Experience in travel management for senior executives
  • Proficient IT skills and expert level knowledge of all Microsoft Office products
  • Excellent communication skills both oral and written
  • Ability to manage multiple projects simultaneously and adapt well under pressure

Hourly rate: US$20-35 per hour. This is a Temporary to Permanent opportunity to join a great team!

If this sounds like a good match for you and you would like to learn more, we would welcome your application. Go ahead and apply. We believe in inclusive workplaces and we are happy to consider any reasonable adjustments that candidates may require during the recruitment process; you will be asked if you require any during the application process. If you’d like to request additional options, please email If this sounds like a good match for you and you would like to learn more, we would welcome your application. 

Apply for this role

Chelsea Flynn
+1 345 743 1771


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