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Temporary. Office Administrator

Job Reference: 782002

Our client is looking for an Office Administrator to manage their front desk and to perform a variety of administrative and clerical tasks on a daily basis.  You will also often be the first point of contact for employees and potential clients, so you will be the “face” of the company. If you are a friendly and easy-going personality with a customer-oriented approach, then read on…

Responsibilities:
  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Oversee and coordinate office computer hardware with external vendors for repairs/troubleshooting/purchases and connectivity
  • Order front office supplies and keep an inventory of stock
  • Update calendars and schedule meetings
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
Ideal Skills and Qualifications:
  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment 
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
Please note, only Caymanians will be considered for this position.
Hourly rate depending on your experience plus benefits as per labour law.

If this role sounds like one that you feel inspired by, please get in touch. We would love to hear from you.

Apply for this role

Vanessa Gowen
Co-Founder

vanessa@theagency.ky
+1 345 743 1772

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