The Agency is recruiting for a Personal Assistant on behalf of our client.

• Serve as the primary point of contact for managing correspondence and phone calls from internal and external stakeholders.
• Coordinate and prepare meetings and appointments, including creating agendas, compiling relevant documents, recording minutes, and distributing them to participants as needed.
• Research, draft, and produce responses to the manager’s correspondence, adhering to established guidelines and policies while ensuring proper documentation and easy retrieval.
• Provide secretarial and administrative support, including dictation, transcribing letters, filing, photocopying, and typing reports and submissions.
• Assist in organizing official events, conferences, and training sessions on behalf of the manager as required.
• Handle dynamic schedules by managing conflicting demands, anticipating needs, taking initiative, and proposing practical solutions.  

• Bachelor’s Degree in Business Administration or a related field.
• Minimum of 3 years’ secretarial/administrative work experience.
• Proficient in computer applications, including Windows & Microsoft Office.
• Ability to work in a team, and the capacity to organize, plan, and prioritize work efficiently.
• Strong working knowledge of business management practices and procedures, with a keen attention to detail.
• Ability to maintain integrity, impartiality, and confidentiality in all tasks, while exercising discretion and professionalism.  

Salary: DOE.

If this sounds like a good match for you and you would like to learn more, we would love to hear from you. Go ahead and apply.

We believe in inclusive workplaces and we are happy to consider any reasonable adjustments that candidates may require during the recruitment process; you will be asked if you require any during the application process. If you’d like to request additional options, please email mary-clare@theagency.ky