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Senior Administrator

Job Reference: 986031

As Senior Administrator, you will be a highly-motivated, organized and solution-orientated person by nature. Thriving under pressure, helping to support senior management with a variety of work-related tasks.

Responsibilities:

  • Liaise with clients, auditors, law firms, investment managers, third parties and colleagues on a daily basis.
  • Organise and maintain Director schedules, arrange meetings and conference calls across various time zones.
  • Create and distribute board packs as well as prepare board minutes and action meeting points.
  • Complete Director timesheets and prepare annual/ad-hoc invoices and liaise with clients to ensure payments are made.
  • Arrange for close-out of e-Audit files to be retrieved from the audit teams/other offices within the required timeframes.
  • Manage CRM systems, coordinating and organizing key data as well as billing and invoicing.

Qualifications/Experience:

  • University Degree preferred.
  • Ideally 5 years of senior administrative experience working in a professional services firm.
  • A high degree of system and application knowledge including client relationship management (CRM) and billing systems, as well as high proficiency in Microsoft Suite, is required.
  • Experience managing big data and knowledge of tools such as Power BI or Alteryx will be an advantage.
  • Highly developed organizational skills with a results-oriented approach.
  • Proven ability to manage multiple tasks from initial stages to completion within set time parameters.
  • First-class written and oral communication skills with the ability to communicate to members of the firm at all levels.
  • A self-motivated individual with the ability to multi-task on a daily basis and maintain high levels of drive and resilience.

Salary: US$55,000-US$70,000 per annum plus benefits.  

If this sounds like a good match for you and you would like to learn more, we would welcome your application. Go ahead and apply.

We believe in inclusive workplaces and we are happy to consider any reasonable adjustments that candidates may require during the recruitment process; you will be asked if you require any during the application process. If you’d like to request additional options, please email Mary-Clare@theagency.ky.

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mary clare

Mary-Clare Treglia
Senior Recruiter

mary-clare@theagency.ky
+1 345 743 1770

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